--- title: "Online Proofing Software for Creative Teams" description: "Review, annotate, and approve photos, video, and design without reviewer accounts. Picflow online proofing software moves creative work forward. Try for free." image: https://picflow.com/assets/shared/default.jpg url: https://picflow.com/online-proofing --- # Online Proofing for Creatives Collect feedback on photos, videos, and design work with Picflow's online proofing software. Reviewers favorite, annotate, label, and approve directly on files without creating an account. [Try Picflow for Free](/auth/signup) **10’000+ Creative Teams and Businesses trust Picflow:** ## Proofing that Keeps Creatives Moving An online proofing platform should move feedback forward, not stall it. In Picflow, reviewers open a link and mark up the actual work while decisions roll in live. Every comment, favorite, and approval stays attached to the file it's about, so nothing gets lost between the inbox and the edit. ## Simplify your Online Proofing Process Whether you're reviewing designs, video, or documents, Picflow keeps feedback, approvals, and review progress in one place. That's a simpler path from first look to final sign-off, however large the project gets. ## Everything in one Workspace Comments, annotations, favorites, and approvals all live on the asset, not scattered across email, chat, and spreadsheets. Reviewers leave precise feedback, you see who said what and when, and one link holds the entire conversation from first note to final approval. ## Proof Any File, Any Time, Anywhere Photo proofing is just the start. Drop in 4K HDR video for frame-accurate notes, review RAW files that auto-convert to fast previews, or mark up PDFs and audio the same way. Reviewers work from any browser or device, with no app to install and no sign-up wall. ## Track Approvals and Client Activity See where every asset stands without opening a file. Approval statuses and color labels turn a project into a live status board, and the activity feed logs comments, favorites, views, and downloads as they happen, so you see who's engaged, not just what's approved. ## Latest Articles [View All Articles](/topic/online-proofing) ![Online Proofing Tools Illustration](https://cdn.picflow.com/web/1800x945/dedc03d9d4/online-proofing-tools.webp/m/640x0/filters:format(webp):quality(75)) [Online Proofing](/topic/online-proofing) ### [We Tested the Best Online Proofing Tools for Videos and Images](/blog/best-online-proofing-tools) Aug 4, 2026 ![Online Proofing Tools Illustration](https://cdn.picflow.com/web/1800x945/dedc03d9d4/online-proofing-tools.webp/m/640x0/filters:format(webp):quality(75)) [Online Proofing](/topic/online-proofing) ### [Here’s Our Complete Guide to Online Photo Proofing](/blog/online-photo-proofing) Aug 5, 2026 ![Various annotations on a female portrait](https://cdn.picflow.com/web/2400x1260/cb5a92f6d9/annotation-tool-portrait.webp/m/640x0/filters:format(webp):quality(75)) [Online Proofing](/topic/online-proofing) ### [We Tried the Best Annotation Tools on the Market in 2026](/blog/best-annotation-tools) Aug 4, 2026 “A great software for photographers and agencies who manage large shoots. This platform is something I wish I had years ago when dealing with complex lifestyle shoots and asking clients to review and approve.” ![Portrait of Kris Poore](https://cdn.picflow.com/web/384x384/a9712e0b8c/kris-poore.webp/m/80x0/filters:format(webp):quality(85)) Kris Poore [Brand Strategist at Aspirational](https://www.producthunt.com/products/picflow?comment=1899998#picflow) “I am a professional photographer, and I've been working with Picflow for a while now, and I think it's fantastic. In my opinion, it's the best proofing and delivery software.” ![Avatar Initials JZ](https://cdn.picflow.com/web/192x192/eddbe43b71/initials-jz.jpg/m/80x0/filters:format(webp):quality(85)) Jasper Zwijsen [Photographer](https://www.producthunt.com/products/picflow?comment=1899530#picflow) “I've looked at a ton of systems and used several of them – You guys are on another level! The others are tailored to weddings and selling prints, not just general commercial work.” ![Portrait of Justin VanAlstyne](https://cdn.picflow.com/web/384x384/c0d8d372f1/justin-vanalstyne.webp/m/80x0/filters:format(webp):quality(85)) Justin VanAlstyne Creative Director at JVM Digital ## FAQs What is online proofing? Online proofing is the process of reviewing and approving creative work (photos, videos, designs) through a web-based platform instead of email, printouts, or meetings. Reviewers see the work in context, leave precise feedback using annotations and comments, and mark items as approved or needing changes. It replaces the chaos of email threads, spreadsheet trackers, and "see attached" messages with a single organized workspace. How does the approval process work in Picflow? Each asset in a gallery can be marked with an approval status: Approved, Needs Revision, Rejected, or Pending. Reviewers set statuses directly on the images. You can filter the gallery by status to see what's done and what needs attention. The activity feed logs every status change with who made it and when. Do reviewers need to sign up or create an account? No. Reviewers access your gallery through a shareable link. They can browse, favorite, annotate, comment, and approve — all without creating an account. This works on every Picflow plan, including Free, with unlimited reviewers. Can I draw annotations on images? Yes. Reviewers can draw circles, rectangles, and freehand shapes directly on images. Each annotation is tied to a comment thread, so feedback is always attached to the exact area of the image it references. You can toggle annotation visibility on and off for clean viewing. Can I proof videos in Picflow? Yes. Picflow supports video proofing with frame-accurate annotations. Reviewers can pause at any frame, draw annotations, and leave timestamped comments. Video files up to 4K HDR are supported. The scrubber timeline shows annotation markers so you can jump to feedback points. How do I track review progress? Use the gallery's activity feed to see every action chronologically — favorites, comments, annotations, and status changes. Filter your gallery by approval status or color label to get a visual overview. Email notifications alert you when reviewers leave new feedback. What's the difference between online proofing and file sharing? File sharing (Dropbox, Google Drive, WeTransfer) moves files from A to B. Online proofing adds a structured review layer on top: visual annotations, approval workflows, favorites, and activity tracking. With file sharing, feedback arrives scattered across email threads. With proofing, feedback lives on the asset itself — organized, contextualized, and actionable.