Back to Blog

The 5 Best Online Client Proofing Galleries for Pro Photographers

Navigating the post-shoot process can be overwhelming. Endless back-and-forths, long approval cycles, and cluttered inboxes can make it hard to keep track of feedback. Enter online client proofing galleries—your one-stop shop for managing the review process.

5 Best Online Client Proofing Galleries

What We’ll Cover

In this Picflow guide, we’ll help you find the right tool for your workflow by reviewing five of the best options on the market. From dedicated standalone tools to integrated solutions, you’ll find a solution that fits your needs.

What Is a Client Proofing Gallery?

In their simplest form, client proofing galleries provide a private online space to share photo proofs with your customers.

Clients can browse your uploads, mark their top picks, and share their thoughts directly. This eliminates the need for back-and-forth emails, reducing the risk of miscommunication—no more “But I thought you said…” emails.

Platforms like Picflow ensure that the final album reflects the client’s vision. With its comprehensive gallery branding options, Picflow lets you show your images in the best possible light across all devices. Clients can add tags, leave comments, and rate images quickly, allowing you to focus on generating a high-quality album.

Why Is a Client Proofing Gallery Important?

Easy Management

The old way of handling photo proofs—juggling countless emails back and forth—made your workflow prone to errors. A client-proofing gallery streamlines this process. Simply upload your images to an online library and share the link with your clients.

Picflow supercharges this experience with multiple review and approval options. Clients can mark their favorite pics and use flags, color labels, and annotations for feedback, all optional tools tailored to your project's needs—saving time and boosting client satisfaction.

Enhance Client Satisfaction

Integrating a client-proofing gallery into your photography website supercharges the user experience. It streamlines the process, allowing clients to effortlessly browse, select, and approve their preferred shots.

Boost Your Business’s Profitability

This tool doesn’t just save you time—it’s a strategic move to increase your revenue. By cutting down on the hours spent managing image approvals, you free up your schedule to accommodate more clients, ultimately contributing to your business’s growth.

Simplify Image Showcase

Client proofing galleries integrate smoothly into your workflow, reducing stress rather than adding to it.

Picflow's Gallery Designer ensures your photos are visually stunning and functional across all devices. Choose from various layout options, add multiple sections, and control image sizes for a personalized presentation.

Criteria to Consider When Choosing a Client Proofing Gallery

When picking a client proofing gallery, consider features that cater to your and your clients’ needs.

  • RAW Image Uploads: Opt for a platform that supports high-resolution RAW image uploads. This means your clients view the best quality previews, aiding them in making more informed decisions.

  • Multiple Client Feedback Options: A versatile range of feedback and comment options is essential. Clients should be able to easily express their preferences via visual annotations or even voice notes. Take a look at Picflow’s image annotations for more info.

  • Secure Sharing: Choose a gallery that guarantees safe image sharing to protect your clients’ privacy and your copyright, providing peace of mind for all parties. Invest in password protection for extra security.

  • Accessibility and User-Friendly Design: Ensure the platform offers easy accessibility and compatibility. The ideal platform should allow easy photo access without clients needing additional accounts.

  • Watermarking Capabilities: Look for a platform that provides watermarking features. This adds an extra layer of protection to your work during the proofing process.

  • Seamless Integrations: A client proofing gallery that integrates well with other tools and software further streamlines your workflow, making the entire process more efficient and user-friendly.

5 Best Client Proofing Galleries for Pro Photographers

Navigating through the wide selection of client proofing galleries can be challenging, but don’t worry—we’ve got you covered. We’ve outlined standout features, possible drawbacks, and pricing to help you make the best choice. 

Pressed for time? Here’s an overview of the platforms we’ll be looking at: 

  • Picflow

  • Pixpa

  • CloudSpot

  • ShootProof

  • Pixieset

Now, onto the list!

1. Picflow

Picflow Gallery Widget VisualPicflow offers creative professionals a dynamic space hub for showcasing their work.

In addition to comprehensive branding and personalization options, Picflow makes it easy to collaborate with clients through comment threads, custom tags, annotations, flags, and colored labels. Photographers have full control over their content with role management, password protection, and more.

Key Features

  • Client Reviews: Streamline the approval process and facilitate client feedback with customizable tools, including favorites, annotations, flags, color labels, and activity notifications.

  • Gallery Designer: Showcase captivating galleries that display beautifully across all devices. Select from multiple layout choices and manage the sizing of your images with ease.

  • Workflow Mode: Unlock exceptional project management with Picflow's Advanced Mode, featuring robust tools for streamlined image sorting, bulk editing, and efficient navigation with over 25 keyboard shortcuts.

  • Image Customization: Take control of your image presentation with intuitive sliders for size and spacing adjustments, and enhance gallery navigation with organized sections and embedded media.

  • Easy Sharing: You can share galleries with clients by adding collaborators, sharing a link, or embedding them in your website.


Pricing details and plans of Picflow (’s free plan gives two users unlimited galleries and guests, 2 GB of storage, and four review options. Plus ($12/month) offers 100 GB of storage, five user seats, and advanced features like custom branding and password protection. Pro ($24/month) raises that storage limit to 1 TB (expandable) and offers full access to all Picflow features. Biz ($149/month) includes 10 team members and offers features like private comments. We also offer a free trial for both paid plans.

Pros and Cons

  • Best review and approval process

  • User-friendly navigation

  • Customizable galleries

  • Free option available with 2 GB storage

  • The free plan has a maximum of four review options

  • No invoicing features

  • Tailored mostly for commercial photographers

2. Pixpa

Product Visual of Pixpa ( specializes in helping photographers and creatives effortlessly build their own custom portfolio websites. With its user-friendly drag-and-drop interface, users can easily create and manage their websites without prior coding knowledge. 

Key Features

  • Gallery Templates And E-Commerce: Use gallery templates and e-commerce features to upload proofing galleries and establish an online storefront.

  • Extensive Integration: Integrate with 100+ other applications, including payment gateways like Stripe and Square.

  • Brand Customization: Personalize galleries with logos and colors to offer a seamless experience.

  • Client Proofing: Let clients select their favorite images, share lists of favorites, and provide feedback.


Pricing details and plans of Pixpa (’s plans start at $6/month (for a two-year license) and go up to $19.20/month (again, for a two-year license). There is a free trial available.

Pros and Cons

  • Multiple template designs

  • Offers website functionality

  • Accessible pricing

  • Steep learning curve

  • Customization options can be limiting

  • No free plan

3. CloudSpot

Product Visual of CloudSpot ( is ideal for photographers specializing in weddings, engagements, celebrations, and related events. Craft a sleek and minimalist portfolio using CloudSpot, showcasing multiple galleries to display your public and private client works. 

Key Features

  • Complete Control Over Sales: Gain full control over pricing and sales, including the option to set prices in any of 130 currencies.

  • Custom Mobile App Feature: Allow clients to access galleries from their phones and tablets.

  • Simple Workflow for Selling: Provides a straightforward workflow for selling photos, where the client receives an email, clicks a button, and downloads the photos.


Pricing details and plans of CloudSpot ( offers a free plan with 10 GB of storage and up to 10 galleries. Paid plans range from £12/month to $34/month.

Pros and Cons

  • Extensive range of integrations

  • Advanced mobile application

  • Affordable pricing options

  • Lack of support for RAW file formats

  • Steep learning curve

4. ShootProof

Product Visual of ShootProof ( provides a comprehensive solution for photographers, covering various aspects of their photography business. Their unique selling point lies in their pricing structure, which is determined by the quantity of images rather than the storage space they occupy.

Key Features

  • Comprehensive Image Management: Offers tools for image resizing, as well as organizing wallpapers, brochures, documents, and portfolios into picture folders.

  • Easy File Management: Drag-and-drop functionality makes it easy to upload files, folders, photos, and videos to a centralized dashboard.

  • Gallery Presets: Desktop uploader allows for the application of previously saved gallery presets, streamlining the setup process.


Pricing details and plans of ShootProof ( has a free plan with storage for up to 100 photos. Paid plans are based on the number of photos you want to store, with options for:

  • 1,500 photos ($10/month)

  • 5,000 photos ($20/month)

  • 25,000 photos ($30/month)

Pros and Cons

  • Small learning curve

  • Clean layout

  • Preset templates

  • Unique pricing scheme

  • Expensive in terms of storage

  • Limited support with new features

  • Slow payment processing

5. Pixieset

Product Visual of Pixieset (

Pixieset caters to photographers seeking solutions for client proofing, storefronts, and business administration. Pixieset includes sleek, minimalist gallery designs and an expanding array of supplementary apps available for individual use or as an integrated suite.

Key Features

  • Fast Loading: Optimized for quick access and navigation.

  • Mobile Responsive: Ensures a great viewing experience on phones and tablets.

  • Interaction Tracking: Allows photographers to see which photos the client prefers and download or export file names accordingly.

  • Integration with Major Print Labs: Connected to various print labs across countries.


Pricing details and plans of Pixieset ( has six plans in total, including a free plan that charges a 15% commission fee on sales. Paid plans range from $8/month to $40/month. No paid plans charge a commission fee.

Pros and Cons

  • Intuitive interface

  • Modern design

  • Client support

  • Steep learning curve

  • Limited review options

  • Difficult for clients to access

Transform Your Client Proofing Galleries with Picflow

A good client proofing gallery can help photographers save time, money, and energy. 

Picflow is a powerful software designed to make client proofing galleries easier and more efficient. It’s fully customizable and highly responsive, allowing photographers to create stunning, personalized proofing galleries in no time at all.

Explore Picflow and unlock the full potential of your online proofing galleries today. Try Picflow for free today.