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Best Ways to Share Photos and Galleries with Clients in 2024

With many options available, how do you choose the best way to share your photos and creative work with clients? Take a look at this guide from Picflow for our list of top methods and helpful tips to get you started.

Camera Lens Sensor and an overlayed Upload Icon

What We’ll Cover

This Picflow guide covers 5+ methods of sharing your photos with clients, plus tips for getting the most out of each approach. We’ll provide you with an overview of the pros and cons of each method, along with some important things to consider when selecting a solution.

What Should You Look for in a Photo-Sharing Method?

Choosing the ideal method to deliver photos depends on your needs—file types, sizes, and volume. You’ll want to zero in on features that ensure a smooth delivery and clear feedback. 

Let's unpack the must-haves in your media-sharing companion:

  • Proofing Options: Client proofing features empower clients to interact, comment, and give their nod of approval.

  • Strong Security: Ensure your chosen photo-sharing program is a fortress, boasting encrypted transfers and private password protection.

  • Flexible Storage: Opt for a photo-sharing tool capable of managing high-resolution images, especially in bulk. Avoid email attachments for large files, instead invest in file-sharing or cloud storage services.

  • Design Customization: There’s no doubt about it, an attractive client gallery boosts the photo-viewing experience. Pay attention to layout and image sequencing, and use design elements that tell a story.

Searching for the perfect photo-sharing and gallery solution? Picflow offers branded galleries, customizable feedback tools, and an outstanding user experience—supercharging your workflow and collaboration efforts.

Simplify your client approval process with client reviews, where feedback tools are simplified with favorites, flags, color labels, and annotations—all customizable and tailored to your needs.

5 Best Ways of Sharing Photos and Galleries with Clients

1. Online Galleries

Using an online client gallery tool is ideal for sharing photos while spotlighting your brand. It’s an impressive way to display your expertise and professionalism to your clients, presenting your work in the best possible light.

Creating an online photo gallery with a dedicated an online gallery tool like Picflow is quick, easy, and secure. Plus, online galleries streamline the sharing process, so clients can access an entire collection without download links or file attachments.

Speaking of Picflow, our platform elevates your photo-sharing experience, linking personalization with simplicity. As an online gallery service, it puts your brand identity front and center while displaying your work to clients.

One of the stand-out features of the platform is its flexibility in sharing your gallery. Let’s take a look at three versatile ways you can distribute your gallery with Picflow:

  • Invite collaborators: Invite collaborators directly by entering their email addresses and assigning different roles to manage access and capabilities. 

  • Share the gallery link: Broaden your audience by sharing a unique gallery link. For added security and control, you have the option to set a password or require visitors to provide their name and email address before accessing your work.

  • Embed gallery: Create a cohesive brand experience by embedding your gallery directly onto your website. This option keeps your brand’s identity strong and consistent.

Thanks to its responsive design, your photos look crisp on any device. You can even enrich your galleries with embedded media, add contact information, and social links, transforming every gallery designer visit into a potential business opportunity.

Pros and Cons

  • Accessibility

  • Smooth navigation

  • Shareability

  • Crystal-clear quality

  • Professional appearance

  • Learning curve

2. Email

Old-school ways of sending files online still work great, especially if you’re only sending a few photos here and there. It’s quick, easy, and free—delivering images straight to your client’s inbox. 

But it’s not perfect. Email attachments are constrained by size limitations (usually 25 MB per email), which means you’re only able to send around 10-30 picture attachments at a time (depending on the quality). This method also presents a less formal, more casual image, which might not align with the professional demeanor you wish to convey.

Pros and Cons

  • Ease of use

  • Instant delivery

  • Free to use

  • Trackable

  • File size limitations

  • Security concerns

  • Loss of quality

  • Professionalism

3. Physical Media

A bit outdated? Maybe for some—but physical sharing methods like USB drives and SD cards still have a place in the world of image sharing. This is a highly secure, highly reliable option, and one that's still used by professionals in various fields.

But there are a few drawbacks. 

The most obvious drawback is the risk of physical damage or loss, so make sure you have digital backups. There’s also the issue of getting the physical media from A to B. Mailing and in-person meetups are viable options, but both can inconvenience a client unnecessarily.

Pros and Cons

  • Tangible keepsake

  • No internet required

  • High-quality

  • Cost

  • Risk of damage or loss

  • Inconvenience

  • Outdated technology

4. File-Sharing Services

File-sharing platforms provide clients with easy access to their photos and videos. With this method, all that’s required is generating a shareable link and forwarding it to your customer’s email address, granting them instant access.

The process is user-friendly, and even those with minimal tech skills can easily view and download their photos—no complex steps, just a simple click.

However, it’s worth noting that while some file-sharing services offer free storage, you might need to invest in a plan for unlimited back-up, ensuring all your high-resolution images have a home. Here are some commonly used file-sharing services:


WeTransfer is a file-sharing platform designed to facilitate the transfer of large files, including extensive collections of photos. By uploading your images in a ZIP folder, WeTransfer generates a downloadable link that can be directly sent to your client’s email, simplifying the process of sharing files no matter their size.


Dropbox provides a versatile cloud storage solution for your images. Upon creating an account, you gain access to a designated Dropbox folder. Even when not connected to the internet, you can save photos to your Dropbox folder, they’ll automatically sync to the cloud once an internet connection is re-established.

Google Drive

Google Drive stands out as a widely favored cloud storage platform. All that’s required to get started is a Google account, unlocking the ability to access and share files across various devices. Especially advantageous for photographers working within a tight budget, Google Drive provides up to 15 GB of free storage space.

Pros and Cons

  • Efficiency

  • Accessibility

  • Collaboration

  • Storage space

  • Dependence on the internet

  • Cost

  • Limited control

  • Privacy concerns

5. Social Media Platforms

Using social media platforms for photo sharing brings along its set of benefits and challenges. On one hand, social media provides a broad audience, offering exposure and the opportunity for client interaction.

However, the compression algorithms of social media platforms can sometimes degrade the quality of your photos. There’s also the issue of maintaining professionalism, as social media can be informal. 

To navigate this, establish clear guidelines for yourself on how to use these platforms for business purposes. Present your work professionally and consider creating separate business accounts to maintain clear boundaries.

Pros and Cons

  • Visibility

  • Community building

  • Instant feedback

  • Networking opportunities

  • Privacy concerns

  • Potential for negative feedback

  • Dependence on algorithms

  • Time-consuming

Best Practices for Sharing Photos With Clients

1. Opt for a Secure Photo-Sharing Platform

Select a trustworthy platform or service for sharing photographs. 

This could range from a client-specific gallery on your website to a specialized photo-sharing platform, or even a secure cloud storage service featuring password protection.

Picflow offers top-notch security to safeguard your and data—and your clients’. By opting for a platform like Picflow, you’re not just choosing security, but investing in peace of mind.

2. To Watermark or Not To Watermark?

Based on your personal style and the nature of your work, incorporating watermarks might be your go-to strategy. This approach secures your work and enhances your brand’s visibility.

Remember—make sure not to interfere with the visual aspects of your photos.

3. Master File Formats and Resolution

Ensure that the photos you distribute are in a top-tier format, like JPEG or TIFF, and are set to a resolution that aligns with their intended use, either for print or digital viewing.

4. Offer Thumbnails and Previews

Offer your clients a sneak peek! Showcase condensed versions of your photos to help clients zero in on their favorites before downloading or ordering prints. It’s a simple but effective way to make their experience more pleasant and efficient.

Boost Your Photo and Gallery Sharing Expertise with Picflow

From online galleries that show your work in the best possible light to the classic touch of physical media, the diversity in sharing methods means there is something to suit every need and preference.

By following the best practices in this guide, you deliver a seamless, secure, and impressive photo-sharing experience for your clients. Remember, it’s not just about showing off your work—it’s about creating an experience and establishing your brand.

Ready to take your photo-sharing to the next level? Discover what Picflow can do.