We Tested the 20 Best File-Sharing Software to Make Teamwork Quick and Easy
Easy access to documents is a must for creative projects. Join us as we explore 20 of the best file-sharing software options to help you and your team stay organized, efficient, and on track.
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Helpful Summary
Overview: We explore 20 file-sharing software options to help you find the best one for your team.
Why you can trust us: We’ve used all kinds of file-sharing software in our own team, and our online gallery tool (Picflow) helps 10,000+ creatives share images and videos every day.
Why this is important: Seamless collaboration and efficiency in handling documents and media files are pivotal for modern teams, impacting overall productivity and success.
Action points: The tools we recommend checking out are Picflow, Filestage, Box, Dropbox Business, Google Drive, WeTransfer, Microsoft OneDrive, Hightail, Filecloud, GoAnywhere MFT, Send Anywhere, Slack, ShareFile, Files.com, Apple iCloud, Onehub, Citrix, Egnyte, Wire, and Pydio.
Further research: Check out the Picflow Blog for more information about sharing files with clients, choosing online proofing tools, and more.
Looking for the Best File-Sharing Software on the Market?
When working collaboratively on digital projects, easy access to files, documents, and media is crucial. That’s where file-sharing software comes in handy. It lets teams efficiently share, access, and collaborate on files and media in real time.
But with so many options available on the market today, choosing the right file-sharing software for your team can be overwhelming. Don’t worry—we’ve curated a list of the top 20 file-sharing software options for you.
So, stick with Picflow as we explore the features, pricing, and benefits of each software to make your search for the perfect file-sharing solution simple.
What Is File Sharing Software?
The name is probably a giveaway here—file-sharing software is a tool that allows users to share files and media with others. It’s like having a digital version of your office file cabinet. You upload important project documents and files, give access to the team members who need it, and collaborate seamlessly from anywhere in the world.
However, not all file-sharing software is created equal. Some are designed for personal use, while others are geared towards businesses and teams. Features can also vary widely, and pricing can range from free to hundreds of dollars per month.
For example, take Picflow.
We offer a simple platform for creating beautiful, responsive photo and video galleries—complete with tools for feedback, review, and approval. Creative teams can use Picflow to seamlessly share files, gather feedback, and collaborate on visual projects.
Criteria To Consider When Choosing File-Sharing Software
File Transfer Speed: The speed of file transfer is essential, especially for large files or when working with remote teams. Look for software that offers fast transfer speeds to minimize downtime and improve efficiency.
Security Measures: Robust security measures are essential to protect sensitive data and comply with regulatory requirements. Consider software that offers encryption, access controls, and regular security updates to safeguard your information.
Collaboration Measures: Look for software that supports real-time collaboration, version control, and commenting tools. These features facilitate effective communication and collaboration among team members.
Integrations: Consider software that integrates seamlessly with other tools and platforms your team uses, like project management software or collaboration tools. This reduces complexity and enhances productivity.
Support and Scalability: Evaluate the software's customer support and scalability capabilities. Look for software that offers 24/7 support, has a proven track record of reliability, and can meet the needs of your growing team.
20 Best File-Sharing Software
Picflow
Filestage
Box
Dropbox Business
Google Drive
WeTransfer
Microsoft OneDrive
Hightail
Filecloud
GoAnywhere MFT
Send Anywhere
Slack
ShareFile
Files.com
Apple iCloud
Onehub
Citrix
Egnyte
Wire
Pydio
1. Picflow
Picflow is an online gallery tool that lets creative professionals easily share pictures, videos, artwork, and designs with team members, clients, and stakeholders.
We offer support for a range of file types while maintaining the highest level of quality possible. We also offer a wide range of collaboration tools like image and video annotations, commenting, and feedback to make the file-sharing process more efficient and effective.
Sharing a gallery is as simple as embedding it in your website or generating a unique URL for easy access. You can also set permissions to control who can view, download, or even edit your files.
Check out our Feature Index for a breakdown of Picflow’s 60+ features.
2. Filestage
Filestage is a comprehensive content review platform designed to facilitate the efficient review and approval of files, significantly reducing approval time. It offers customized workflow management, smart annotation tools for precise feedback, and a range of sharing methods.
3. Box
Box is a secure cloud content management, workflow, and collaboration platform that simplifies how you work. It enables secure collaboration with anyone, anywhere, on any device, and is trusted by the world's leading organizations.
4. Dropbox
Dropbox is a versatile file-sharing and cloud storage service that enables users to store, share, and collaborate on files across devices securely. It offers features like automated backup, e-signature for documents, and secure file sharing with expiration dates.
5. Google Drive
Google Drive probably needs no introduction—it’s a widely used file-sharing and storage platform that lets users save files in the cloud, access them from any device, and collaborate with others in real-time. It integrates seamlessly with Google's suite of productivity tools like Docs, Sheets, and Slides, making it an essential tool for personal, educational, and professional purposes.
6. WeTransfer
WeTransfer is a user-friendly file-sharing tool designed to send large files up to 2 GB for free, with premium options for larger files and additional features. It stands out thanks to an intuitive UI/UX but lacks the collaboration features of many tools on this list.
7. Microsoft OneDrive
Microsoft OneDrive is a personal cloud storage solution that forms part of Microsoft 365, offering users a secure and convenient way to store, share, and access their files from anywhere. It starts with 5 GB of free storage, with options to expand by subscribing to Microsoft 365.
8. Hightail
Hightail is a file-sharing and creative collaboration tool designed to streamline the review and approval process for creative projects. It offers secure file sharing, project management tools, and integration with popular services like Adobe Creative Cloud, enabling teams to work efficiently from concept to final approval.
9. Filecloud
FileCloud is a highly secure enterprise file-sharing and sync platform that offers both self-hosted and cloud-hosted options. It stands out for its comprehensive security features, including advanced encryption, ransomware protection, and compliance with standards like HIPAA and GDPR.
10. GoAnywhere MFT
GoAnywhere is an enterprise-grade managed file transfer (MFT) solution that simplifies and secures the exchange of data within and outside organizations. It provides robust features for automation, security, and compliance, catering to complex file transfer needs.
GoAnywhere supports various protocols and encryption standards to ensure data protection.
11. Send Anywhere
Send Anywhere is a flexible file-sharing service that lets users transfer files seamlessly across various platforms and devices without requiring sign-ups or logins. It prioritizes simplicity and speed, facilitating secure sharing of large files via a unique one-time link or a six-digit code.
12. Slack
Slack is another tool you’ve probably heard of before, as it has become a popular communication platform for teams and businesses. It allows for real-time messaging, file sharing, and video conferencing all in one place. It also integrates with other file-sharing tools on this list (like Google Drive and Dropbox) to make collaboration even easier.
13. ShareFile
ShareFile by Citrix is a file-sharing platform that offers secure cloud-based solutions for businesses to store, share, and manage files easily. It emphasizes security and compliance, catering to industries with stringent data protection standards.
14. Files.com
Files.com is a managed file transfer and automation platform that offers secure and efficient business-critical file transfers. With no servers to maintain and a cloud-native SaaS model, Files.com provides high availability and offers out-of-the-box integrations with major platforms like Microsoft Azure, SharePoint, OneDrive, AWS S3, Google Cloud, Box, Dropbox, and many others.
15. Apple iCloud
iCloud is Apple's cloud storage service—and it works seamlessly across all Apple devices. With iCloud, you can store your photos, videos, documents, music, and apps and access them from any device. You can also share files with others and collaborate in real-time on Pages, Numbers, and Keynote documents.
16. Onehub
Onehub is a cloud storage and data room service designed for secure file sharing and online collaboration. It offers users the ability to maintain existing folder structures in a secure environment, with precise permission controls for different roles like “viewer”, “creator”, and “administrator”.
17. Citrix
Citrix provides a suite of tools and solutions that facilitate secure and flexible remote work environments, including file-sharing capabilities through its digital workspace products. These tools are designed to ensure safe access to apps and data, offering a holistic approach to enterprise mobility, virtual desktop infrastructure (VDI), and collaboration.
18. Egnyte
Egnyte is a cloud-based file-sharing and data governance platform designed to help businesses manage and protect their critical content. It offers solutions for secure collaboration, data access governance, privacy compliance, visibility and classification, threat detection, and ransomware protection.
19. Wire
Wire is a highly secure messaging platform that prioritizes end-to-end encryption for all communications, including chats, voice, and video conferences. As a file-sharing and collaboration tool, Wire allows users to easily exchange files, images, and videos while maintaining high security.
20. Pydio
Pydio is an enterprise document-sharing and collaboration platform that offers both self-hosted and cloud-based solutions. With Pydio, users can securely store, access, and share files from any device and collaborate with team members in real-time.
Conclusion
File-sharing software is an essential tool for modern teams looking to streamline collaboration, improve productivity, and secure their files.
At Picflow, we offer creative professionals an alternative to traditional file-sharing tools like Google Drive and Dropbox. Our platform combines the convenience of cloud storage with a gallery designer, easy sharing and embedding, and proofing features like commenting, annotations, and watermarking.
Get started for free and see what Picflow can do.
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