We Tested 20 of the Best Team Collaboration Tools
Ever find yourself drowning in emails, lost in a maze of documents, or stuck in endless meetings trying to coordinate? You may need a better team collaboration tool. Read on for our top picks.
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Helpful Summary
Overview: We review 20 of the best team collaboration tools to help you find the perfect one.
Why you can trust us: Picflow is a leading collaboration tool for creatives, and we’ve tested these tools to find the top performers.
Why this is important: The right tea
m collaboration tool can increase productivity, efficiency, and communication within your team.
Action points: Make sure you balance features and costs when choosing a collaboration tool, and try out free trials before deciding.
Further research: Check out the Picflow blog for more great tool recommendations for creatives.
Looking for the Best Team Collaboration Tools?
Ever find yourself drowning in emails, lost in a maze of documents, or stuck in endless meetings trying to coordinate with your team? Well, a good team collaboration tool could be the answer.
With these tools, you can streamline communication, centralize project management, and increase productivity. But with so many options available on the market, it can be overwhelming to find the best fit for your team.
That's where we come in.
In this Picflow article, we’ll show you our top 20 picks of the best team collaboration tools to give you a jump start on the research process.
Let’s get started.
Why Trust Us?
Picflow is a leading online gallery and client proofing tool trusted by more than 10,000 creative professionals, brands, and agencies.
We understand the importance of teamwork and communication in achieving success, and we have personally tested and vetted each tool on this list to make sure they meet our high standards.
20 Best Team Collaboration Tools
Picflow
Asana
Slack
Zoom
Microsoft Teams
Trello
Wrike
Smartsheet
Miro
ProofHub
Jira
Slab
Flock
Troop Messenger
Nextiva
Airtable
Whereby
Coda
Notion
1. Picflow
Picflow is an innovative online client gallery platform that streamlines collaboration by offering stunning gallery designs, flexible review options, and efficient workflow tools. It’s ideal for creative professionals that need to collaborate with clients, teams, or stakeholders on visual projects.
With Picflow, you can easily upload and organize high-quality images and videos to share with your team in real-time. You can also customize your galleries, annotate images and videos, collect feedback, and protect your work with watermarking and right-click prevention.
Pricing
Pros
Easy to use
Great UI
Awesome customer support
Easy gallery sharing
Supports gallery widget embeds
Supports 4K HDR video
Offers watermarking and right-click prevention
Cons
Limited free plan
2. Asana
Asana is a comprehensive project and task management tool that allows you to plan, organize, and track work across teams, enhancing clarity, accountability, and efficiency in achieving goals.
Pricing
Pros
Easy to use
Expansive integration
Collaboration-focused tool
Organized and efficient
Cons
No time-tracking features
Assignment features are limited
3. Slack
Slack is a dynamic messaging platform that enhances team communication and collaboration. It integrates with numerous tools, allowing teams to centralize their work, share files, and manage projects efficiently in a secure environment.
Pricing
Pros
Free plan available
2,500-plus integrations
Automated workflows on all paid plans
Easy-to-use interface
Customizable for each user
Cons
Plans can be expensive
Limited users in huddles
4. Zoom
Zoom is a leading team collaboration platform offering video conferencing, messaging, and digital workspace solutions, enhancing productivity and enabling remote work.
Pricing
Pros
Supports larger teams
Free plan
Google Calendar integration
Scalable for all business sizes
Easy to use
Cons
Too many subscriptions and add-ons
Reports of crashes
5. Microsoft Teams
Microsoft Teams is a versatile team collaboration tool that integrates chat, meetings, calling, and collaboration into a single platform, enabling organizations to streamline communication and work processes.
Pricing
Pros
Integration of all tools in a single place
No additional cost for Microsoft 365 users
Useful chat additions
Helpful bots
Cons
Unnecessary storage consumption
Limited number of channels
6. Trello
Trello is an intuitive project management tool that organizes tasks and projects into boards, lists, and cards to help teams visualize their work and maximize productivity.
Pricing
Pros
Real-time updates
Effortless member addition
Adaptive responsive design
Exceptionally user-friendly
Cons
Insufficiently advanced features
Scalability concerns
Limited customizability
7. monday.com
Pricing
Monday.com is an adaptable work platform that enables teams to manage tasks, projects, and workflows with customizable solutions that grow with your needs.
Pros
Free trial
Pre-designed templates available
Progress checker
Bird's-eye view of multiple projects in one location
Automate workflows
Integrate apps
Cons
Lacks help center content on advanced concepts
The mobile app needs improvements
8. Wrike
Wrike is a versatile project management software designed to optimize team collaboration, work management, and productivity across various departments, offering customized workflows, real-time dashboards, and seamless integrations.
Pricing
Pros
Rich collaboration features
Available as mobile and desktop apps
Integrates with over 400 apps
Free version available
Cons
Some key features are missing
9. Smartsheet
Smartsheet is a powerful enterprise work management platform that enables businesses to manage projects, automate workflows, and build scalable solutions across various departments and teams.
Pricing
Pros
Free version available
Feature-rich set of videos, workflows, reports, and dashboards
Quickly automate repetitive tasks
Cons
Integration limitations
10. Miro
Miro is an online collaborative whiteboarding platform that enables teams to work more effectively, together, from anywhere, by offering tools for brainstorming, planning, and project management on a visual interface.
Pricing
Pros
100 pre-made templates available
Easy screen sharing and presentations
Mouseover collaboration to track collaborators’ cursors
100+ integrations available
Cons
The mobile version has less functionality
11. ProofHub
ProofHub is an all-in-one project management and team collaboration software that centralizes tasks, files, discussions, and timelines to help teams stay organized and communicate effectively.
Pricing
Pros
Free trial available
Easy to set up and understand
Simple pricing with no per-user chargers
Powerful collaboration features
Cons
Limited third-party integrations
12. Jira
Jira is a powerful project tracking software by Atlassian, designed for teams of all sizes to plan, track, and manage their software development projects efficiently.
Pricing
Pros
Bug tracking feature
Agile dashboards
Reporting and analytics
Easy to set up
Cons
Limited number of software integrations
13. Slab
Slab is a comprehensive knowledge base and wiki software designed to facilitate knowledge-sharing within organizations, offering an intuitive interface for creating, organizing, and discovering content.
Pricing
Pros
Live chat support
Easy to use
Integration with Google Drive
Reasonably priced
Fast search
Auto-generated table of contents
Cons
Still actively developing
Needs more features
14. Flock
Flock is a comprehensive team messenger and online collaboration platform, offering features like video conferencing, channel messaging, and productivity tools to streamline team communication and project management.
Pricing
Pros
Fast load times
Fully searchable messages
Unlimited message visibility
Cons
Fewer app integrations than Slack
Does not support automated bots
15. Troop Messenger
Troop Messenger is an instant messaging app designed for team collaboration, offering features like group chats, video calling, and file sharing to enhance office communication and productivity.
Pricing
Pros
Intuitive user interface
Efficient search filters
Integration with Zapier
Cons
The app takes some time to load
Several users found it difficult to use the chat area due to hidden filters
16. Nextiva
Nextiva is a connected communication platform that integrates customer conversations across various channels, enhancing personalized interactions and streamlining business operations for improved efficiency and reduced operational costs.
Pricing
Pros
Free trial period
Reliable cloud-based enterprise VoIP
Collects customer insights
Security monitoring
Automation and integrations
Cons
Employees may need to change existing phone numbers
May require training plan when replacing an existing system
17. Airtable
Airtable is a flexible platform that combines the simplicity of a spreadsheet with the power of a database, enabling teams to organize work, people, and ideas in a collaborative, customizable, and low-code environment.
Pricing
Pros
Pre-made templates available
Easy to add photos, documents, and multimedia
Collaboration feature
Great UI and UX
Cons
Advanced features seem intimidating
Issues with copying and pasting from Excel files
18. Whereby
Whereby is a user-friendly video calling platform that empowers teams to collaborate and communicate effectively through secure and customizable video meetings directly in their browsers.
Pricing
Pros
Voted ‘easiest to use’ video tool
Host meetings with up to 50 participants
No apps, downloads, or installs required
Simple, beautiful design
Encrypted and secure video calls
Personalized meeting room with custom backgrounds
Cons
Call length limitations on the free plan
19. Coda
Coda is an all-in-one collaborative workspace that merges documents, spreadsheets, and applications to help teams organize and streamline their work in one interconnected platform.
Pricing
Pros
Easy to use
Highly flexible
Very adaptable and collaborative
Store documents in a neat and organized manner
Cons
Integration with internal tools isn't great
20. Notion
Notion is a versatile workspace that integrates notes, docs, databases, and wikis, enabling teams to organize and collaborate on projects efficiently in one unified platform.
Pricing
Pros
Cost-efficient
User-friendly
Multi-platform support
Extensive tutorials and documentation are available
Free templates
Cons
No goal tracking
Limited mobile app and integrations
Conclusion
Team collaboration tools are the backbone of modern teamwork, providing the digital infrastructure needed for seamless communication, coordination, and productivity.
Whether you're a small startup or a large corporation, integrating collaboration tools into your workflow can revolutionize the way your team operates, leading to greater efficiency, innovation, and success.
Looking for a tool that simplifies your creative collaborations? Give Picflow a try for free.
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