Ziflow

Ziflow is a cloud-based online proofing software designed to help teams review and approve creative content. In practice, it provides a centralized platform where you upload creative assets, invite others to review them, and then everyone can leave comments, annotations, and approvals directly on the content. It streamlines the feedback process by eliminating back-and-forth emails. All feedback is collected in one place, tied to specific points in the content, and all reviewers can see each other’s comments. Ziflow also tracks versions of assets, allowing you to manage changes and ensure that the final approval is based on the correct version. It’s essentially a project collaboration tool focused solely on the content review and approval stage of creative workflows.

Ziflow is ideal for marketing teams, creative agencies, design studios, video production teams, and any organization that produces a large volume of content requiring feedback from multiple stakeholders. If you have projects where a design or advertisement needs input from a manager, a client, and maybe legal or compliance, Ziflow is built for you. Typical users include creative directors, project managers, designers, video editors, marketers, account managers, and clients. For example, an ad agency might use Ziflow to have clients review campaign assets, or an in-house design team might use it to get approvals from various department heads on a new brochure. Even software teams use it to review UI designs or marketing materials. If your workflow currently involves sending PDFs by email or using a combination of tools to obtain sign-off, Ziflow centralizes that process.

Ziflow can handle tons of file types, effectively almost anything you throw at it. Common types include images, PDFs, videos, audio files, web content, Microsoft Office documents, Adobe files, and more. It also supports ZIP files and specialized formats, such as 3D models and raw camera files, by converting them into preview images. Essentially, if your team works with it, Ziflow likely can create a proof of it. This wide support is a big selling point.

Typically, you’d start by creating a “Proof” in Ziflow, where you upload a file or enter a URL. You then add reviewers to that proof. Reviewers open the proof in their browser and can add comments or markups. Everyone invited can see and respond to each other’s comments. There’s a toolbar to mark comments as resolved or for reviewers to indicate “Approved” or “Changes Required”.

Once feedback is received, the creator can upload a new version of the asset to the same proof. Reviewers will be notified and can compare the old and new versions side by side. This cycle continues until everyone’s happy. Finally, once it’s good to go, reviewers give approvals. The proof can then be marked as Approved/Final, and you have an audit trail of who approved what and when.

Ziflow is built to be used both internally and externally. You can use it to collaborate with clients or any external stakeholders. When you invite someone to a proof, you can designate them as a “Reviewer,” which means they don’t need a paid account on your plan – they’ll access via the secure link (they might need to verify via email, but they don’t have to buy or install anything). Many agencies use Ziflow as their client review portal, allowing clients to add comments and approve as needed. You can also brand the Ziflow interface with your logo and colors on higher plans, so it looks like an extension of your company.