Creative Workflow Software

Move creative work from brief to sign-off without losing track of a single file. Picflow gives creative teams one place to organize, review, and manage high volumes of work. Filters, bulk actions, version history and integrations turns hours into minutes.

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10,000+ Creatives, Agencies and Brands trust Picflow:

One Place to Move Work Forward

A creative workflow rarely moves in a straight line. Shots get culled, versions pile up, feedback comes in waves, and half the day disappears into finding the right file. Picflow is creative workflow software that puts the whole process in one view, so you can see what stage every asset is at, act on dozens at once, and keep the project moving without switching between five tools.

Dark Filter Toggle IconReview Filters

Find images, selections and reviews quickly with the filter options.

Dark Mutli-Select IconBulk Actions

Review and manage multiple images at once using filters or selections.

Dark Image Download IconSelective Download

Download individual images, the full gallery or a selection based on filters.

Dark Export Filenames IconExport Filenames

Copy/Paste filenames of Picflow Selections into your editing software.

Keyboard shortcuts with command symbol25+ Shortcuts

Blast through images and reviews quickly with Keyboard Shortcuts.

PDF export with adobe acrobat symbolPDF Export

Export the gallery as a PDF with options to show or hide reviews.

Picflow feedback options on the filter bar

Work in List, Grid, or Kanban

The same project, multiple ways to see it. Browse as a grid when the visuals matter most, switch to a list when you need the details in a row, or use the Kanban view to see assets grouped by status. It's a per-person preference, so everyone works in the view that suits them while the underlying assets, statuses, and labels stay exactly the same.

Screen show with multi-selected image thumbnails on Picflow

Filters and Bulk Actions

Creative asset management gets messy fast at volume. Filter by approval status, color label, or favorites to zero in on exactly what needs attention, then act on the whole set at once. Change statuses, apply labels, move to folders, or delete across ten files or five hundred. What used to be an afternoon of clicking becomes a few seconds of selecting.

Version History for Every Asset

Assets ship through revisions before final. Upload a new version and the original stays intact. Compare side by side, see which cut reviewers commented on, and roll back if the latest one missed the mark. Comments and approvals stay tied to their version, so the feedback history never gets muddled across rounds.

Connects to the Tools You Already Use

Picflow slots into your stack instead of replacing it. Pull assets in from Dropbox, Google Drive, or Box, automate handoffs with Zapier, and track views through Google Analytics or Tag Manager. Need something bespoke? The API on Business plans wires Picflow into your own pipeline. When you're done, export selections as a filename list or a PDF to hand off to whatever comes next in the process.

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Keyboard shortcuts with colored keys

Built for Speed

Picflow works as photo workflow software for anyone who reviews hundreds of files a session. Arrow keys to move, F to favorite, A to approve, L to label. 25+ keyboard shortcuts let you fly through a review without touching the mouse. It's the difference between managing your work and fighting your tool.

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“A great software for photographers and agencies who manage large shoots. This platform is something I wish I had years ago when dealing with complex lifestyle shoots and asking clients to review and approve.”
Portrait of Kris Poore
Kris Poore
Brand Strategist at Aspirational
“I am a professional photographer, and I've been working with Picflow for a while now, and I think it's fantastic. In my opinion, it's the best proofing and delivery software.”
Avatar Initials JZ
Jasper Zwijsen
Photographer
“I've looked at a ton of systems and used several of them – You guys are on another level! The others are tailored to weddings and selling prints, not just general commercial work.”
Portrait of Justin VanAlstyne
Justin VanAlstyne
Creative Director at JVM Digital

FAQs

Creative workflow management is how a team moves visual work through its stages, from upload and organization to review, revision, approval, and delivery, in a structured, trackable way. Instead of chasing files across drives, email, and chat, everyone works from one place where the status of every asset is visible and every action is logged.

Picflow includes Kanban board and list views, review filters (by status, label, favorites), bulk actions (multi-select with status, label, move, and delete), filename and PDF export, version history, and 25+ keyboard shortcuts. As media management software for high-volume creative teams, it keeps everything in one place.

Yes. Picflow lets you switch between grid, list, and Kanban views, a per-person preference, not a team-wide setting. The Kanban view groups assets by status so you can see progress at a glance, while the underlying assets, statuses, and labels stay the same across every view.

Picflow imports from Dropbox, Google Drive, and Box, connects to Zapier for automated handoffs, and supports Google Analytics and Tag Manager for view tracking. Business plans add API access for custom integrations. You can also export selections as a filename list or a PDF to move work into the next tool in your process.

Yes. Select multiple assets with click, shift-click, or select-all, then apply bulk actions to change approval status, assign color labels, move to folders, or delete. Combined with filters, you can isolate a specific set and process it in one pass.

When you upload a new version, the original is preserved. View every version in a timeline, compare them side by side, and roll back to any previous one. Comments and annotations stay tied to specific versions, so feedback history stays accurate across revision rounds.

Yes. You control the permissions. You can allow full gallery downloads, downloads of selected/approved files only, or disable downloads entirely. You decide what's available and when.

Fully. Picflow galleries are responsive and optimized for phones, tablets, and desktops. Clients can swipe through images, pinch to zoom for detail, and leave feedback — all from their mobile browser. No app installation needed.